Understanding the Dutch Au Pair Permit Process
One of the most common questions we hear from host families is: "How long does the permit take?" The Dutch au pair residence permit process involves the IND (Immigration and Naturalisation Service), and while it's straightforward when done correctly, it does take time. Understanding the steps — and why each one matters — helps set realistic expectations and reduces stress for everyone involved.
Who Needs a Permit?
Au pairs from outside the EU/EEA need a residence permit (verblijfsvergunning) to live and participate in the au pair program in the Netherlands. Au pairs from within the EU/EEA have freedom of movement and do not require a separate permit, though they still need to register with the municipality.
For non-EU au pairs — which make up the majority of international placements — the host family acts as the sponsor. This means the application is submitted on behalf of the au pair by the recognised sponsor, which in most cases is the au pair agency holding IND recognition.
The Application Steps
The process typically follows this sequence: first, the match is confirmed between the host family and au pair. Then, the necessary documents are gathered — the au pair's passport, proof of the host family meeting the requirements, the au pair agreement, and evidence that the host family can provide adequate accommodation and pocket money.
As an IND-recognised sponsor, Sunshine Au Pair submits the application directly. This is faster than individual applications because recognised sponsors have a streamlined submission process with the IND. Once submitted, the IND reviews the application, which can take several weeks depending on their current processing load.
After approval, the au pair collects their MVV (entry visa) from the Dutch embassy or consulate in their home country, travels to the Netherlands, and then picks up their residence permit (the physical card) after arrival.
The total timeline from application to arrival is typically 6 to 12 weeks for non-EU au pairs, depending on the IND's processing times and embassy appointment availability. European au pairs can arrive much sooner since no residence permit is needed.
Why It Takes Time (and Why That's Okay)
IND processing times fluctuate throughout the year. Peak seasons, policy changes, and staffing levels all affect how quickly applications are handled. While the wait can feel frustrating — especially when you've already found the perfect au pair — the process exists to protect everyone involved.
The IND verifies that the placement meets all legal requirements: that the au pair is within the right age range, that the host family meets income and household criteria, and that the arrangement genuinely constitutes a cultural exchange rather than an employment relationship. These checks exist to prevent exploitation and ensure the program operates as intended.
What Sunshine Au Pair Handles for You
As an IND-recognised sponsor, we manage the entire administrative process. This includes preparing and submitting the application, liaising with the IND on your behalf, advising on required documentation, tracking the application status, and troubleshooting any issues that arise during processing.
You don't need to visit the IND yourself or navigate the immigration system alone. Our experience with hundreds of applications means we know how to prepare complete submissions that avoid common delays.
Common Delays and How to Avoid Them
The most frequent cause of delays is incomplete documentation. Missing signatures, expired passports, or incorrect forms can add weeks to the process. We review every document before submission to catch these issues early.
Embassy appointment availability is another factor. In some countries, Dutch embassy appointments book up weeks in advance, so we advise au pairs to check appointment availability early in the process. Starting the paperwork promptly once a match is confirmed makes a meaningful difference to the overall timeline.
Planning Ahead
If you know you'll need an au pair by a specific date — say, the start of a school year or the end of your current au pair's placement — plan backwards. Factor in at least 8 to 10 weeks for the full process with a non-EU au pair. Starting the matching process early gives you a comfortable buffer and avoids the stress of racing against a deadline.
Ready to get started?
We'll guide you through the permit process from first application to your au pair's arrival.
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